Details of the Week
WEEK of 9/28/26
Welcome to Coach Dan Hickey! Dan is the boys varsity swim coach for Brockport and he will be coaching senior swimmers for HAST. I've attached a picture of our other coaches for reference as this is particularly helpful for new swimmers/parents. We will grab a picture of Dan and add him soon!
PARENT MEETING: Thank you for attending Wednesday's meeting, the notes are attached. If your swimmer didn't yet receive their shirt and cap we will connect with them soon to make sure that they have it. There is a board meeting on Wednesday, if you are at the pool please stop in with questions and/or to get your shirt and cap.
MEETS: Please commit to the meet on 10/12 in Penfield by 10/7, reach out if you have questions!
Save the dates now for meets in the 2026-27 season - these dates have been added to our meet information page and information will be updated as it becomes available. Please note that there will only be ONE Short Course Golds meet next year with all ages participating on the same weekend. Looking for more info about meets? Check out our Swim Meet Guide with helpful tutorials and info.
SWIMWEAR: We partner with The Deep End in Webster for swimsuits and other swim apparel. Specific HAST-branded suits are not required but all swimmers should wear a tight fitting one piece suit for practices and meets. Please visit our Deep End Store Locker Room to order. This store is open year round but orders placed by October 9th will be shipped directly to our pool. Please reach out if you want to use the sizing kit this week.
APPAREL: Please visit our apparel store and order by 10/14. Items will come in by mid-November and will be delivered to the pool. Thank you to Julie Russi for setting it up!
LIFEGUARDING: Coach Runyon will be running another LG certification course, likely in December. Please reach out if you are interested (open to those 15+)
FUNDRAISING: The beef stick order is in and credits are already in the accounts - thank you to Julie Russi, Katie Caprino, and Misty Cole for their help with this fundraiser. Swimmers registered for the full SCY season will be charged a $100 fundraising fee/family on November 1st. Families that participate in the fall beef stick fundraiser can use fundraising credits toward this fee.
SUPERVISION: As always, we need supervisors on deck/in the stands for every practice. Please sign up in Commit under "Jobs." Once signed up, the family member will come on deck, sit at the supervision desk, sign in on the sign-in sheet, and be present in case of emergencies. This is a very easy job - thank you for your help!
SPONSORSHIP: HAST is looking for sponsors for our 26-27 season - thank you for your support! Please see the attached sponsorship form and reach out with questions.
SOCIAL MEDIA: Please help our club by following, sharing, liking, and inviting others to our Facebook and Instagram pages. Please also consider writing a review of our team. Thank you to Ami DiGiulio for all of her hard work on our social media, flyers, advertising, etc.
CALENDAR: Please see the weekly schedule below for and also reference the calendar page in Commit.
Don't forget that Details of the Week is also available on our website every week.
IMPORTANT DATES - mark your calendars now:
10/7 - Board Meeting, all are welcome 6-7:30pm
10/12 - SDSC Memorial Meet (Penfield) - Commit by 10/7
10/14 - Apparel order closes
10/24 - Halloween Classic Meet (Victor)
11/13 - Practice for everyone and team dinner
11/14 - Fall Splash Meet (Webster)
11/21 - Dream the Xtreme #1 Meet (Fairport)
12/12 - GVSL Meet (Hilton)
12/19 - Dream the Xtreme #2 Meet (Fairport)
26-27 Meets (more will be added!)
Week of 10/5:
Monday: Pup - 5:15-6:00pm. Intermediate- 6-7:30pm. Senior Prep- 6-7:30pm. Senior- 5:30-7:30pm
Tuesday: Pup - 5:15-6:00pm. Intermediate- 6-7:30pm. Senior Prep- 6-7:30pm. Senior- 5:30-7:30pm
Wednesday: Pup - 5:15-6:00pm. Intermediate- 6-7:30pm. Senior Prep- 6-7:30pm. Senior- 5:30-7:30pm
Thursday: NO PRACTICE - GIRLS JV/V MEET
Friday: Senior Prep and Senior - 5:30-7:30
Volunteering
HAST relies on parent volunteers for fundraising, social events, team pictures, apparel orders, and meet support. Volunteering time and skills directly benefits swimmers. Below are all volunteer opportunities:
Board Positions (Substantial commitment, dues discount provided)
- President/Vice President: Oversee daily operations, coach scheduling, pool rental, communication, membership/registration, policy updates, meet/event coordination
- Two Treasurer Positions: Manage finances, bank account, bill payment, payroll, reimbursements. Accounting background preferred
- Secretary: Record meeting notes, disseminate information, assist with meets/events
- Safety Coordinator: Handle safety and discipline issues, Athlete Protection compliance. May involve confrontation
- Volunteer Coordinator: Arrange and organize volunteers for events, track hours. Strong interpersonal and basic computer skills helpful
- Fundraising Coordinator: Organize mandatory and swimmer-benefitting fundraisers
- Meet Planning Committee Chair: Lead pre-meet task coordination, liaise between committee and board
- Social Media/Communications Chair: Manage team social media platforms
- Registrar: Manage seasonal and individual swimmer registration, USA Swimming registration. Technical skills helpful, busiest in September and April
Coaching
Seeking individuals with prior coaching experience or swimming background. Training provided for USA Swimming certification (club covers costs). Requires background check and Athlete Protection training. Flexible evening hours, free membership for swimming children.
Officials (Club covers all associated costs)
- Stroke and Turn (S&T): Ensure rule adherence during competition
- Requires 2-hour clinic, online test, annual Athlete Protection training, and background check
- Meet-only commitment, arrive at warm-up start
- Administrative Officials (AO): Manage computerized timing system to ensure accurate race times.
- Requires comfort with computer programs, Athlete Protection training, and background check.
- Some work can be done remotely, must be present at meets.
- Starter: Initiate races and monitor for false starts. Requires S&T certification first.
- Referee: Oversee entire meet, ultimate authority. Requires S&T and Starter certification first.
Computer and Scoreboard Operator
Assist AO with meet management software and operate the scoreboard during meets. Training provided by experienced parents. No formal requirements, must be present at warm-up start.
Lifeguards and Safety Personnel
Train lifeguards and pool safety personnel. Strong swimming skills and availability during practice hours needed.
Clerk of Course
Organize young swimmers before their races. Requires presence 15 minutes before meet start.
Runner
Assist table personnel with tasks during meets, post results, assist concessions. Requires presence 15 minutes before meet start.
Marshalls
Ensure safety and control access to the deck (requires one male and one female). Arrive 10 minutes before warm-up to monitor entrance and enforce deck rules.
Timers
Operate stopwatch and plunger, record times, and confirm swimmers in assigned lane. Requires presence 15 minutes before meet start.
Head Timer
Experienced timer to organize and assign lane timers, distribute/collect timing sheets, and provide backup watches. Ideally arrives at warm-up start.
Concessions/Program Sales
Assist with setup, sales, and cleanup. Concessions Coordinator needed to arrange donations and purchase items before meets. Arrive half hour before warm-up for setup, some stay an hour after to pack up.
Hospitality Room
Coordinate parent donations of food and supplies for coaches, officials, and volunteers during hosted meets.